Digital Solutions

Technology only where it earns its place

Most organizations do not need more software. They need the software they already have to talk to itself, and a few specific things automated so staff stop retyping the same information. Deehvine Marketing builds custom WordPress functionality, integrations, intake flows and automations for small teams in Providence, Rhode Island, and beyond, and we will tell you when a spreadsheet is still the right answer.

Problems this solves

• Form submissions that land in an inbox and have to be copied into a spreadsheet, a CRM and an email tool by hand.
• Registrations, sign-ups and applications tracked across paper forms, email threads and shared documents.
• A WordPress site that needs a feature no plugin quite provides.
• Reporting that takes a day of copying and pasting every month.
• Tools you already pay for that would do the job if they were connected.

What the work includes

• Custom WordPress development: plugins, content types, templates and admin screens shaped to your process.
• Forms, intake flows and data capture with validation, conditional logic and notifications that reach the right person.
• Automation of repetitive administrative steps: confirmations, reminders, hand-offs between systems, scheduled reports.
• Databases and reporting for the numbers you actually use, not the ones a dashboard template happens to show.
• Integrations with the tools you already pay for: email marketing, CRM, payment and giving platforms, calendars, spreadsheets.
• Documentation and training so the system can be maintained by your team.

How a digital solutions project runs

1. Discover. We walk through the process as it happens today, step by step, and count where time and errors occur.
2. Strategy. A recommendation for what to automate, what to connect and what to leave alone, with a fixed price for the first phase.
3. Design. The flow, the data and the screens people will touch, agreed before development starts.
4. Build. Development and testing with real data, in stages small enough to run alongside your current process.
5. Launch and grow. Switch-over, training, and a maintenance plan so updates and integrations keep working.

Work in this space

The NB4HS Digital Platform automated repetitive administrative steps around client intake, case management and class registration for a community services organization. Ephese OS gave a congregation one system for member records, ministries, events and communication, with the data model designed alongside the interface.

Who it is for

Teams whose process currently lives across spreadsheets, inboxes and paper forms: nonprofit program staff, church administrators, community organizations running intake and classes, and small businesses handling bookings and customer records.

• Nonprofits
• Churches & ministries
• Community organizations
• UX/UI & digital products